Scope of This Policy

Creating a path to a Record Clearance.

This privacy policy applies to: The Record Clearance Initiative (“Record Clearance Initiative,” “CSI,” “we,” “us,” “our”). CSI’s online properties (including our websites and websites or mobile applications that link to it), our social media pages or handles, our email list or communications, and services (the “Services”). This Policy applies when you interact with us through our Services. It also applies anywhere it is linked. It does not apply to third-party websites, mobile applications, or services that may link to the Services or be linked to from the Services. Please review the privacy policies on those websites and applications directly to understand their privacy practices. We may change this Policy from time to time. If we do, we will notify you by posting the updated version.

Information We Collect

We collect information from you directly, from the devices you use to interact with us, and from third parties. We may combine information from the Services together and with other information we obtain. We may use and share information that we aggregate (compile to create statistics that cannot identify a particular individual) or de-identify (strip information of all unique identifiers such that it cannot be linked to a particular individual) at our discretion.

Information You Give Us

You may provide the following information to us directly:

• Contact and professional information, including name, email address, telephone number, zip code, and job title, as well as company name and size.
• Donation information, including information you provide when donating to CSI.
• Demographic information.
• Audiovisual information, including recordings of online events.
• Payment information, including credit card information, through our third-party payment processor.
• Content you may include in survey responses.
• Information contained in your communications to us.
• Information you make available to us via a social media platform
• Your use of our Services
• Information you submit to inquire about or apply for a job with us.
• Any other information you submit to us.

Information We Collect Automatically

We and partners working on our behalf may use log files, cookies, or other digital tracking technologies to collect the following information from the device you use to interact with our Services. We also create records when you make purchases or otherwise interact with the Services.

• Device information, including IP address, device identifiers, and details about your web browser.
• Analytical information, including details about your interaction with our Services, website, app, and electronic newsletters.
• Diagnostic information, including web traffic logs.
• Advertising information, including special advertising and other unique identifiers that enable us or third parties working on our behalf to target advertisements to you. Please be aware that our advertising partners may collect information about you when you visit third-party websites or use third-party apps. They may use that information to better target advertisements to you on our behalf.

Information We Collect From Other Sources

We may collect the following information about you from third-party sources.

• Contact information, demographic information, and information about your interests and purchases, from consumer data providers.
• Information about your interests, activities, and employment history from social networks and other places where you choose to share information publicly.
• Information about your interaction with advertisements on our Services, or ads that we place on third party websites, from online advertising companies.

How We Use Your Information

We may use any of the information we collect for the following purposes.

• Service functionality: To provide you with our services, including to take steps to enter a contract for sale or for services, bill or invoice for services, process donations, fulfill orders, send service communications, and conduct general operations, such as accounting, recordkeeping, and audits.

How We Use Your Information

We may use any of the information we collect for the following purposes.

• Service functionality: To provide you with our services, including to take steps to enter a contract for sale or for services, bill or invoice for services, process donations, fulfill orders, send service communications, and conduct general operations, such as accounting, recordkeeping, and audits.
• Service improvement: To improve and grow our Services, including to develop new services and understand how our Services are being used, our user base, and the effectiveness of our marketing.
• Personalization: To offer you recommendations and tailor the Services to your preferences.
• Advertising and marketing: To send you marketing communications, personalize the advertisements you see on our Services and third-party online properties, and measure the effectiveness of our advertising. We may share your information with online advertising partners and social media platforms for this purpose.
• Security: To protect and secure our Services, assets, network, and operations, and to detect, investigate, and prevent theft, unauthorized use, or abuse of the Services and other activities that may violate our policies or be fraudulent or illegal.
• Legal compliance: To comply with legal process, such as warrants, subpoenas, court orders, and lawful regulatory or law enforcement requests and to comply with applicable legal and regulatory requirements.

How We Share Your Information

We may share any of the information we collect with the following recipients.

• Service providers: We engage vendors to perform specific functions on our behalf, and they may receive information about you from us or collect it directly. These vendors are obligated by contract to use information that we share only for the purpose of providing these functions, which include:
• Supporting Service functionality, such as vendors that support event registration, customer service and customer relationship management, subscription fulfillment, freight services, application development, list cleansing, postal mailings, and communications (email, fax).
• Auditing and accounting firms, such as firms that help us create our financial records.
• Professional services consultants, such as firms that perform analytics, assist with improving our organization, provide legal services, or supply project-based resources and assistance.
• Analytics and marketing services, including entities that analyze traffic on our online properties and assist with identifying and communicating with potential customers.
• Security vendors, such as entities that assist with security incident verification and response, service notifications, and fraud prevention.
• Information technology vendors, such as entities that assist with website design, hosting and maintenance, data and software storage, and network operation.
• Payment processing, such as third-party payment processors that support donations and other purchases.
• Marketing vendors, such as entities that support distribution of marketing emails.

SMS Terms of Service

By opting into SMS communications from The Record Clearance Initiative (RCI) through our website, event sign-ups, or other registration forms, you consent to receive text messages from us related to our mission-driven work. These messages may include:

• Updates on Clean Slate campaigns and legislation
• Event invitations and reminders
• Educational resources and organizational news

SMS phone numbers are not shared with any third parties/affiliates for marketing purposes. Message frequency may vary. Standard message and data rates may apply based on your mobile carrier.